[see-regional] Fwd: Fwd: Introductions and EARN Anniversary at RIPE 88
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Gergana Petrova
gpetrova at ripe.net
Mon Oct 9 11:13:21 CEST 2023
Hi Mir, hi Niall, I heard back from EARN and they do want to host their anniversary the weekend before SEE 13. They need: - 30-60 hotel rooms - meeting room for Sat (20 Apr) afternoon + Sun (21 Apr) all day What level of involvement do you want us to have? - just forward the contact person of the SEE hotel to EARN (so they do everything themselves) - include EARN's requirements in our contract with the hotel, but forward EARN the invoice for their part (so they pay, but we help with the arrangements) - pay for the meeting room and/or catering as a gesture for them? (so we make arrangements and pay) Maybe we can have a discussion about this next week, since actually it might turn out to be beneficial for us (easier to get a hotel) if we can request from the hotel more bedrooms. I will invite Kajal to our call. Speaking of this, unfortunately I can't make our call Wednesday next week. Could Thursday (19 Oct) work? I see you are busy until 11:30. Maybe we can schedule it 11:30 to 12:30? Niall, I don't have access to your calendar. Please let me know. In some other news, the Greek IGF will also host their event on Sat 20 Apr. Cheers, Gergana > Begin forwarded message: > > *From: *"Daniele Bovio" <Bovio at aol.com> > *Subject: **RE: Introductions and EARN Anniversary at RIPE 88* > *Date: *6 October 2023 at 07:04:41 CEST > *To: *"'Gergana Petrova'" <meeting at ripe.net> > *Cc: *"'Mirjam Kuehne'" <mir at zu-hause.nl>, "'Hisham Ibrahim'" > <hmi at ripe.net>, <niall.oreilly at ucd.ie>, "'Kajal Ince'" <kince at ripe.net> > > Hello Gergana, > Sorry for the delay in getting back to you, but I finally managed to > talk to the people involved in helping organizing the event yesterday, > so here are the (some) answers: > > Yes, we would like to host the EARN 40th year anniversary meeting in > Athens before the RIPE NCC SEE 12 meeting, i.e. on Saturday 20 and > Sunday 21 April 2024. > > We would appreciate if you could extend the hotel booking for us. At > this time we guesstimate 30 to 60 participants. We would need a > meeting room for Saturday afternoon, and Sunday all day, but no > particular equipment except a projector/microphone/sound system for > the presentations. > Concerning food we would need to organize a dinner for Saturday and > Sunday night, a lunch for Sunday, and coffer breaks for Saturday > afternoon, and Sunday morning and afternoon. > > I'll be happy to prepare a tutorial for the Monday morning SEE 12 meeting. > > Do you know already where precisely is the venue in Athens? We shall > start looking for sponsors for the food and it would help to know more > details about the venue, thank you. > > Look forward to work with you on this event! > > Cheers! > > Daniele > > > -----Original Message----- > From: Gergana Petrova [mailto:meeting at ripe.net] > Sent: Sunday, September 17, 2023 5:50 PM > To: Daniele Bovio <Bovio at aol.com> > Cc: Mirjam Kuehne <mir at zu-hause.nl>; Hisham Ibrahim <hmi at ripe.net>; > niall.oreilly at ucd.ie; Kajal Ince <kince at ripe.net> > Subject: Re: Introductions and EARN Anniversary at RIPE 88 > > Hello Danielle, > > I would like to follow up on the conversation below about EARN's > anniversary next year. > > Mirjam mentioned to me that you might be interested in holding it > before or after the RIPE NCC SEE 12 meeting in Athens. The SEE 12 > meeting is currently scheduled to take place on 22-23 April 2024 > (Monday and Tuesday). We are looking to confirm the hotel in October. > > Please let me know if you are interested, and if yes, I'd appreciate > if you share a few details with me, such as: > - What sort of venue requirements would you have for EARN's anniversary? > We can check with the hotels we are currently talking to, and put you > in touch with the selected one > - What about the dates? there is a small chance that we could switch to > 23-24 April if that is more convenient (of course need to check if > that's ok with the local host and the hotels). Please let me know if > that makes a difference. > - Usually the SEE 12 meetings start with tutorials on the morning of > the first day. Would you be interested in delivering one about the > development of networks and networking? > - Anything else? > > I'm cc-ing my colleague Kajal who arranges the hotel contracts for the > event, so she will also see your answer. > > Looking forward to hearing from you. > > Best regards, > Gergana > > > -- > Gergana Petrova > Community Development Manager > RIPE NCC > > > On 03/03/2023 19:50, Hisham Ibrahim wrote: >> Hello Daniele, >> Thanks for reaching out with this and sharing this info. >> Interestingly enough we were also developing some concerns about the >> quality of the venues in Krakow, but have not made any concrete >> decisions yet. >> As for holding the EARN even adjacent to one of the RIPE / RIPE NCC >> meetings in 2024, we would be more than happy to facilitate that for you. >> We have still not made the selection for the locations of the events you >> mentioned but we can share them with you once we do. >> Cheers >> Hisham >> >>> On 3 Mar 2023, at 7:57 PM, Daniele Bovio <Bovio at aol.com> wrote: >>> >>> Hello Alex, >>> Hope all is well with you ;-) >>> The small committee working on the EARN 2024 conference just had a >>> zoom call and we learned that RIPE88 will most probably be held in >>> Krakow. Unfortunately we have some consensus that this venue would not >>> be very appealing for many of the people we are trying to interest >>> into the event. >>> On the other hand everybody is very excited about the idea to hold the >>> conference shortly after (or before) a RIPE meeting, so I was charged >>> to ask you if we could consider to hold the EARN conference together >>> with another RIPE event in 2024, i.e. RIPE89 (Oct 7-11), or SEE12 >>> (April 22-23). >>> Do you have already an idea about those meeting locations? Would it be >>> possible to have a joint conference in either events? >>> Thanks much in advance again for your help and support. >>> Cheers >>> Daniele >>> *From:*RIPE NCC Event Team [mailto:meeting at ripe.net] >>> *Sent:*Friday, January 13, 2023 8:53 AM >>> *To:*Daniele Bovio <Bovio at aol.com> >>> *Cc:*Hisham Ibrahim <hibrahim at ripe.net>; Mirjam Kuehne >>> <mir at zu-hause.nl>; Hisham Ibrahim <hmi at ripe.net>; Gergana Petrova >>> <gpetrova at ripe.net>; Rene Wilhelm <wilhelm at ripe.net> >>> *Subject:*Re: Introductions and EARN Anniversary at RIPE 88 >>> Hi Daniele, >>> I hope you’re well and had a lovely Christmas and New Year! >>> A decision on the RIPE 88 location has not been made yet, but we will >>> do this before the end of the month. Once it’s confirmed we will let >>> you know straight away. In the meantime I’ve recapped what we >>> discussed the other week. >>> >>> * RIPE 88 will run from 13 - 17 May 2024. >>> * EARN Anniversary is expected start on Friday 17th May in the >>> afternoon and end on Saturday 18th May in the (late) afternoon. >>> * Expecting 50 - 60 attendees. >>> * One meeting room is all that’s required for this, plus space for a >>> coffee break area. >>> * For the event you would require the RIPE meeting network and some >>> staff from out tech team to keep it running and to take it down >>> after the event has finished. >>> * Would you also allow for remote participation/presentation at the >>> event? As you mentioned these are retired networkers and could be >>> irreplaceable should something prevent them from being able to >>> attend in person, having the option to watch and/or present online >>> could be good to consider. >>> * We have an in-house built registration software, would you like to >>> make use of this for your event’s registration? >>> >>> If you have any other questions please don’t hesitate to ask. >>> Best regards, >>> Alex >> > -- Gergana Petrova Community Development Manager RIPE NCC
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