[see-regional] Fwd: Fwd: Introductions and EARN Anniversary at RIPE 88
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Gergana Petrova
gpetrova at ripe.net
Mon Oct 9 11:19:34 CEST 2023
Apologies everyone for the spam, this was supposed to go to see at ripe.net, instead of see-regional at ripe.net. Gergana On 09/10/2023 11:13, Gergana Petrova wrote: > Hi Mir, hi Niall, > > I heard back from EARN and they do want to host their anniversary the > weekend before SEE 13. They need: > - 30-60 hotel rooms > - meeting room for Sat (20 Apr) afternoon + Sun (21 Apr) all day > > What level of involvement do you want us to have? > - just forward the contact person of the SEE hotel to EARN (so they do > everything themselves) > - include EARN's requirements in our contract with the hotel, but > forward EARN the invoice for their part (so they pay, but we help with > the arrangements) > - pay for the meeting room and/or catering as a gesture for them? (so we > make arrangements and pay) > > Maybe we can have a discussion about this next week, since actually it > might turn out to be beneficial for us (easier to get a hotel) if we can > request from the hotel more bedrooms. I will invite Kajal to our call. > > Speaking of this, unfortunately I can't make our call Wednesday next > week. Could Thursday (19 Oct) work? I see you are busy until 11:30. > Maybe we can schedule it 11:30 to 12:30? Niall, I don't have access to > your calendar. Please let me know. > > In some other news, the Greek IGF will also host their event on Sat 20 Apr. > > Cheers, > Gergana > > >> Begin forwarded message: >> >> *From: *"Daniele Bovio" <Bovio at aol.com> >> *Subject: **RE: Introductions and EARN Anniversary at RIPE 88* >> *Date: *6 October 2023 at 07:04:41 CEST >> *To: *"'Gergana Petrova'" <meeting at ripe.net> >> *Cc: *"'Mirjam Kuehne'" <mir at zu-hause.nl>, "'Hisham Ibrahim'" >> <hmi at ripe.net>, <niall.oreilly at ucd.ie>, "'Kajal Ince'" <kince at ripe.net> >> >> Hello Gergana, >> Sorry for the delay in getting back to you, but I finally managed to >> talk to the people involved in helping organizing the event yesterday, >> so here are the (some) answers: >> >> Yes, we would like to host the EARN 40th year anniversary meeting in >> Athens before the RIPE NCC SEE 12 meeting, i.e. on Saturday 20 and >> Sunday 21 April 2024. >> >> We would appreciate if you could extend the hotel booking for us. At >> this time we guesstimate 30 to 60 participants. We would need a >> meeting room for Saturday afternoon, and Sunday all day, but no >> particular equipment except a projector/microphone/sound system for >> the presentations. >> Concerning food we would need to organize a dinner for Saturday and >> Sunday night, a lunch for Sunday, and coffer breaks for Saturday >> afternoon, and Sunday morning and afternoon. >> >> I'll be happy to prepare a tutorial for the Monday morning SEE 12 >> meeting. >> >> Do you know already where precisely is the venue in Athens? We shall >> start looking for sponsors for the food and it would help to know more >> details about the venue, thank you. >> >> Look forward to work with you on this event! >> >> Cheers! >> >> Daniele >> >> >> -----Original Message----- >> From: Gergana Petrova [mailto:meeting at ripe.net] >> Sent: Sunday, September 17, 2023 5:50 PM >> To: Daniele Bovio <Bovio at aol.com> >> Cc: Mirjam Kuehne <mir at zu-hause.nl>; Hisham Ibrahim <hmi at ripe.net>; >> niall.oreilly at ucd.ie; Kajal Ince <kince at ripe.net> >> Subject: Re: Introductions and EARN Anniversary at RIPE 88 >> >> Hello Danielle, >> >> I would like to follow up on the conversation below about EARN's >> anniversary next year. >> >> Mirjam mentioned to me that you might be interested in holding it >> before or after the RIPE NCC SEE 12 meeting in Athens. The SEE 12 >> meeting is currently scheduled to take place on 22-23 April 2024 >> (Monday and Tuesday). We are looking to confirm the hotel in October. >> >> Please let me know if you are interested, and if yes, I'd appreciate >> if you share a few details with me, such as: >> - What sort of venue requirements would you have for EARN's anniversary? >> We can check with the hotels we are currently talking to, and put you >> in touch with the selected one >> - What about the dates? there is a small chance that we could switch to >> 23-24 April if that is more convenient (of course need to check if >> that's ok with the local host and the hotels). Please let me know if >> that makes a difference. >> - Usually the SEE 12 meetings start with tutorials on the morning of >> the first day. Would you be interested in delivering one about the >> development of networks and networking? >> - Anything else? >> >> I'm cc-ing my colleague Kajal who arranges the hotel contracts for the >> event, so she will also see your answer. >> >> Looking forward to hearing from you. >> >> Best regards, >> Gergana >> >> >> -- >> Gergana Petrova >> Community Development Manager >> RIPE NCC >> >> >> On 03/03/2023 19:50, Hisham Ibrahim wrote: >>> Hello Daniele, >>> Thanks for reaching out with this and sharing this info. >>> Interestingly enough we were also developing some concerns about the >>> quality of the venues in Krakow, but have not made any concrete >>> decisions yet. >>> As for holding the EARN even adjacent to one of the RIPE / RIPE NCC >>> meetings in 2024, we would be more than happy to facilitate that for >>> you. >>> We have still not made the selection for the locations of the events you >>> mentioned but we can share them with you once we do. >>> Cheers >>> Hisham >>> >>>> On 3 Mar 2023, at 7:57 PM, Daniele Bovio <Bovio at aol.com> wrote: >>>> >>>> Hello Alex, >>>> Hope all is well with you ;-) >>>> The small committee working on the EARN 2024 conference just had a >>>> zoom call and we learned that RIPE88 will most probably be held in >>>> Krakow. Unfortunately we have some consensus that this venue would not >>>> be very appealing for many of the people we are trying to interest >>>> into the event. >>>> On the other hand everybody is very excited about the idea to hold the >>>> conference shortly after (or before) a RIPE meeting, so I was charged >>>> to ask you if we could consider to hold the EARN conference together >>>> with another RIPE event in 2024, i.e. RIPE89 (Oct 7-11), or SEE12 >>>> (April 22-23). >>>> Do you have already an idea about those meeting locations? Would it be >>>> possible to have a joint conference in either events? >>>> Thanks much in advance again for your help and support. >>>> Cheers >>>> Daniele >>>> *From:*RIPE NCC Event Team [mailto:meeting at ripe.net] >>>> *Sent:*Friday, January 13, 2023 8:53 AM >>>> *To:*Daniele Bovio <Bovio at aol.com> >>>> *Cc:*Hisham Ibrahim <hibrahim at ripe.net>; Mirjam Kuehne >>>> <mir at zu-hause.nl>; Hisham Ibrahim <hmi at ripe.net>; Gergana Petrova >>>> <gpetrova at ripe.net>; Rene Wilhelm <wilhelm at ripe.net> >>>> *Subject:*Re: Introductions and EARN Anniversary at RIPE 88 >>>> Hi Daniele, >>>> I hope you’re well and had a lovely Christmas and New Year! >>>> A decision on the RIPE 88 location has not been made yet, but we will >>>> do this before the end of the month. Once it’s confirmed we will let >>>> you know straight away. In the meantime I’ve recapped what we >>>> discussed the other week. >>>> >>>> * RIPE 88 will run from 13 - 17 May 2024. >>>> * EARN Anniversary is expected start on Friday 17th May in the >>>> afternoon and end on Saturday 18th May in the (late) afternoon. >>>> * Expecting 50 - 60 attendees. >>>> * One meeting room is all that’s required for this, plus space for a >>>> coffee break area. >>>> * For the event you would require the RIPE meeting network and some >>>> staff from out tech team to keep it running and to take it down >>>> after the event has finished. >>>> * Would you also allow for remote participation/presentation at the >>>> event? As you mentioned these are retired networkers and could be >>>> irreplaceable should something prevent them from being able to >>>> attend in person, having the option to watch and/or present online >>>> could be good to consider. >>>> * We have an in-house built registration software, would you like to >>>> make use of this for your event’s registration? >>>> >>>> If you have any other questions please don’t hesitate to ask. >>>> Best regards, >>>> Alex >>> >> > > -- Gergana Petrova Community Development Manager RIPE NCC
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